How does the Triangle Region Denmark work?

Articles of Association

Articles of Association for the Triangle Region Denmark

§ 1 Name and domicile

Clause 1. The Triangle Region Denmark is an association for municipalities in the Triangle Region.

Clause 2. The Triangle Region Denmark has its domicile in Kolding Municipality.

§ 2 Purpose

Clause 1. The purpose of the Triangle Region Denmark is:

to develop the Triangle Region as one of Denmark's growth areas in the focus areas of business, urban development, education and culture
to promote the interests of the Triangle Region in relation to state and regional authorities
to market the Triangle Region as a unified area
to prepare the Triangle Region's annual goals and action plan as well as budget
to initiate, develop and implement regional projects in cooperation between authorities, companies, educational institutions and other partners that strengthen the growth and development of the Triangle Region

§ 3 Membership

Clause 1. The Triangle Region Denmark is a cooperation between municipalities in the Triangle Region.

Clause 2. The members as of 1.1.2016 are: Billund, Fredericia, Haderslev, Kolding, Middelfart, Vejen and Vejle municipalities.

Clause 3. Other municipalities may be admitted as members after approval by the member municipalities.

Clause 4. Withdrawal must be made in writing to the chairman with one year's notice to December 31 of the following calendar year.

§ 4 Contributions

Clause 1. The board prepares proposals for the financial contribution for the coming three-year period for approval by the member municipalities.

Clause 2. The contribution shall cover the cooperation's expenses, which are distributed according to the municipalities' population as of January 1 of the year prior to the financial year.

Clause 3. The contribution must be paid no later than 3 weeks after demand.

Clause 4. The contribution must be paid to obtain voting rights at the general meeting.

§ 5 General Meeting

Clause 1. The general meeting is the association's supreme authority in the Triangle Region Denmark.

Clause 2. The member municipalities may be represented by their city councils. Furthermore, guests may be invited to attend the general meeting.

Clause 3. The ordinary general meeting is held every year before June 30.

Clause 4. Each municipality has one vote at the general meeting.

Clause 5. Extraordinary general meetings are held when the board finds it appropriate or at the request of at least 1/3 of the voting members. The request must be submitted to the board and include a specification of the agenda. The extraordinary general meeting must be convened no later than four weeks after receipt of the request.

Clause 6. Notice with the agenda must be given with 3 weeks' notice.

Clause 7. Proposals to be considered at a general meeting must be received by the chairman no later than 14 days before the general meeting.

Clause 8. The agenda for the ordinary general meeting must include, among other things:

1. Election of chairman

2. Chairman's report

3. Approval of the audited annual report

4. Election of auditor

5. Approval of goals and action plan

6. Information on membership contributions, cf. § 4, clause 1

7. Any other business

Clause 9. The general meeting elects a chairman by simple majority vote, who leads the proceedings and decides all questions regarding the handling of matters and voting.

Clause 10. Voting rights at the general meeting are held by contributing members.

Clause 11. Decisions of the general meeting are made by simple majority vote.

Clause 12. Minutes are kept of the general meeting and sent to the members.

§ 6 Board

Clause 1. The Triangle Region Denmark is managed by a board.

Clause 2. The mayor from each member municipality is a member of the board. In case of the mayor's absence, the 1st deputy mayor may participate as a member.

Clause 3. The board is responsible for:

supervising operations and implementing the Triangle Region's goals and
action plan within the budget
analyzing and assessing opportunities for the development of the Triangle Region's purpose
ensuring knowledge sharing between municipalities about the Triangle Region's activities and interests
initiating measures to safeguard the Triangle Region's interests in relation to authorities and interest organizations
recommending proposals to the city councils regarding the coming year's goals and action plan, including budget
recommending proposals for the annual report
recommending proposals to the city councils on new focus areas or major projects

Clause 4. The board elects its own chairmanship with a chairman and a vice chairman after the annual general meeting.

Clause 5. The board determines its own rules of procedure. The board meets at least 4 times a year at the chairman's decision and is otherwise convened when the chairman or three board members wish.

Clause 6. The board makes decisions by simple majority and is quorate when a majority of the board members are present. In case of a tie, the chairman's vote is decisive.

Clause 7. The board appoints the daily management.

Clause 8. Minutes are kept of the board meetings, which, after the board's approval, are sent to the members.

§ 7 Chairmanship

Clause 1. The tasks of the chairmanship are:

to represent the association in negotiations and represent the cooperation externally
to initiate projects within the goals and action plan
to approve information and marketing activities
to approve proposals for cooperation agreements with external actors

§ 8 Secretariat

Clause 1. The secretariat is led by a director.

Clause 2. The director has the following tasks:

to coordinate the association's organization and manage the secretariat's employees
to implement the goals and action plan
to prepare proposals for the annual report
to manage the financial control of the association's budget

§ 9 Accounts and assets

Clause 1. The association's annual report follows the calendar year.

Clause 2. The accounts must be audited by a state-authorized public accountant before the ordinary general meeting.

§ 10 Signing and liability

Clause 1. The association is bound externally by the signatures of the chairman and the director.

Clause 2. The members of the association bear no liability for the obligations of the association.

§ 11 Articles of Association

Clause 1. Draft articles of association must be adopted at a constitutive general meeting.

Clause 2. Imposed or advisory statements from competition and/or supervisory authorities may cause changes in the articles of association, provided this has been presented at an extraordinary general meeting.

Clause 3. The articles of association must be approved by the participating municipalities.

Clause 4. Changes to the articles of association require adoption at a general meeting by 2/3 of the votes cast and with at least 2/3 of the members present. If 2/3 of the members are not present, the articles of association can be changed at a new extraordinary general meeting with a 2/3 majority.

§ 12 Dissolution

Clause 1. Dissolution of the association requires adoption at a general meeting by a 2/3 majority of all members. If this majority is not achieved, the board is entitled to convene a new general meeting at which the dissolution can be adopted by 2/3 of the members present.

Clause 2. Upon dissolution of the association, the association's assets shall be repaid to the participating municipalities in proportion to the population at the most recent determination of the membership contribution.

Approved at the constitutive general meeting Monday, August 28, 2006 in the Association Triangle Region Denmark.

Admission of Haderslev Municipality was subsequently approved at the ordinary general meeting on April 27, 2016.